Admission Arrangements

Westfield Primary School

Admission Policy 2019/20

If you would like to arrange a visit to school please contact Mrs Shepherd in the school office.  She can be contacted on 01928 572343 or email

Making an application


Applications for admission to our school should be made on the common application form enclosed with the Local Authority’s brochure and also on the school’s own Supplementary Form (if applying under criteria 3) between specified dates in September and January of the academic year prior to entry as determined by the local authority.


Applications may also be made online using the common application form. It is not normally possible to change the order of your preferences for schools after the closing date. If applying online applicants applying under criteria 3 will also need to fill in a Supplementary Form which can be obtained directly from the school. Both forms must be completed.


Letters informing parents of whether or not their child has been allocated a place will be sent out by the Local Authority on 16th April of the year of entry. Parents of children not admitted will be informed of the reason and offered an alternative place by the Authority.



Admission procedures


The number of places available for admission to the Reception class will be a maximum of 25. This arrangement follows a decision being made by Halton Local Authority and other admissions authorities in the area. The Governing Body will not place any restrictions on admissions to the Reception class unless the number of children for whom admission is sought exceeds this number. By law, no infant class may contain more than 30 children.


In the event that there are more applicants than places, Halton Local Authority will allocate places using the oversubscription criteria which are detailed separately.


Late applications for admission


Where there are extenuating circumstances for an application being received after the last date for applications, and it is before the Local Authority has established their list of pupils to be admitted, then it will be considered alongside all the others.


Waiting List


Where we have more applications than places, the admissions criteria will be used.  Children who are not admitted will have their name placed on a waiting list.  The names on this waiting list will be in the order resulting from the application of the admissions criteria.  Since the date of application cannot be a criterion for the order of names on the waiting list, late applicants for the school will be slotted into the order according to the extent to which they meet the criteria.  Thus, it is possible that a child who moves into the area later to have a higher priority than one who has been on the waiting list for some time.  If a place becomes available within the admission number, the child whose name is at the top of the list will be offered a place.  This is not dependent on whether an appeal has been submitted.


This waiting list will operate until the end of the Autumn Term only.



Children with EHCPs


Section 324 of the Education Act 1996 requires the governing bodies of all maintained schools to admit a child with an EHCP which names the school.



Address of Pupil


The address used on the school’s admission form must be the current one at the time of application.  If the address changes subsequently, the parents must notify the school.  Where the parents live at different addresses, the current-at-the-time-of-application, normal address of the child will be the one used.  This will normally be the one where the child wakes up for the majority of Monday to Friday mornings.  Parents may be asked to show evidence of the claim that is being made for the address, by providing a Council Tax or Utility Bill.  Where there is dispute about the correct address to use, the Governors reserve the right to make enquiries of any relevant third parties, e.g. the child’s GP.  For children of UK service personnel and other Crown Servants returning to the area proof of the posting is all that is required.





The definition of ‘parent’ is any person who has parental responsibility as defined by the courts, or has care of the child on a day to day basis. 



Non-routine admissions


It sometimes happens that a child needs to change school other than at the ‘normal’ time; such admissions are known as non-routine admissions, or out of normal round admissions.  Such admissions will be co-ordinated by the school. Written confirmation of the outcome of the application will be sent to the parent/carer and to the Local Authority.


Please note that you cannot re-apply for a place at a school within the same school year unless there has been relevant, significant and material change in the family circumstances.



Where the Governors are unable to offer a place because the school is over subscribed, parents have the right to appeal to an independent admission appeal panel, set up under the School Standards and Framework Act, 1998, as amended by the Education Act, 2002.  Parents should notify the Pupil Admissions Team at the Local Authority within 14 days of receiving the letter refusing the place.  Parents will have the opportunity to submit their case to the panel in writing and also to attend in order to present their case.  You will normally receive 14 days’ notice of the place and time of the hearing.


If your child was refused a place in Reception or KS1 because of government limits on infant class sizes (30), the grounds on which your appeal could be successful are limited.  You would have to show that the decision was one which in the circumstances no reasonable Governing Body would have made, or that your child would have been offered a place if the Governors’ admissions arrangements had been properly implemented.


Please note that the right of appeal against the Governors’ decision does not prevent you from making an appeal in respect of any other school.



Fraudulent applications


Where the Governing Body discovers that a child has been awarded a place as the result of an intentionally misleading application from parents, (for example giving a false address) which effectively denies a place to a child with a stronger claim, then the Governing Body is required to withdraw the offer of the place.  The application will be considered afresh and a right of appeal offered if a place is refused.


Deferred admission


If your child is due to start school during the next academic year, it is important that you apply for a place for September.  If your child’s fifth birthday is between the months of September and December, then, if you wish it, admission may be deferred until January; if it is between January and April, then admission may be deferred until the start of the summer term though it is likely to be in your child’s interest to start no later than January.



Twins/Multiple Birth


Where there are twins wanting admission and there is only a single place left within the admission number, then the Governing Body will exercise as much flexibility as possible within the requirements of infant class sizes.  If only one place can be offered then the second twin (or other children in the case of multiples) will be admitted as an ‘excepted pupil/pupils’.

We hope that this information is helpful. Should you have any queries or require any further information, then please feel free to contact the school who will be happy to help you.

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